Website Privacy Policy
Sarah Whitworth Celebrant
Last updated: July 2026
About this policy
I’m Sarah Whitworth, a humanist wedding celebrant based in West Sussex. I take your privacy seriously and want you to feel confident about how I look after any information you share with me.
This Privacy Policy explains how I collect, use and protect your personal information when you contact me, sign up to my newsletter, enquire about my services or use my website.
For the purposes of data protection law, I am the data controller responsible for your personal information.
Information I collect
If you contact me through my website, email or other direct communication, I may collect your name, your partner’s name, email address, telephone number and relevant details about your wedding, such as your date, venue and plans.
You may also choose to share other information with me when making an enquiry. I only use this information to respond to you and to provide you with information about my celebrant services.
If you decide to book me as your celebrant, I will collect further information from you as part of the process of getting to know you and creating your ceremony. This may include personal details about your relationship, your family and friends, your lives together and the things that matter to you. This information is used solely to help me create and deliver a ceremony that feels personal and meaningful to you, and I treat the stories and information you share with me with care and confidentiality.
If you choose to sign up to my newsletter, I will collect your name and email address so that I can send you the updates and information you have asked to receive.
If you provide a testimonial or photograph for use on my website, social media or other promotional materials, I will only use it with your permission. Where I publish testimonials, I will normally identify you using your initials rather than your full name, unless you have specifically agreed otherwise.
How I use this information
I use your personal information to:
respond to enquiries and communicate with you about my services;
provide and manage my celebrant services;
create and deliver your personalised wedding ceremony;
send newsletters or other marketing communications where you have chosen to receive them;
keep appropriate business and financial records; and
comply with my legal and professional obligations.
I will not use your personal information for purposes unrelated to the reason you provided it without a lawful basis for doing so.
The lawful basis for using your information
Data protection law requires me to have a lawful basis for collecting and using your personal information. Depending on how I use your information, I may rely on:
Contractual necessity – where I need to use your information to respond to an enquiry, take steps at your request before entering into a contract, or provide services you have booked;
Legitimate interests – where using your information is necessary for the effective running and administration of my business, provided that this does not unfairly override your rights and interests;
Legal obligations – where I need to keep or use information to comply with legal, accounting or other regulatory requirements; and
Consent – where you have actively chosen to give me permission to use your information for a particular purpose, such as receiving my newsletter or allowing me to use a testimonial or photograph.
Where I rely on your consent, you can withdraw it at any time.
Newsletter and marketing
If you sign up to my newsletter, I will use the email address you provide to send you the communications you have requested.
You can unsubscribe at any time by using the unsubscribe link included in my emails or by contacting me directly.
Signing up to my newsletter is entirely optional and is not a condition of enquiring about or booking my celebrant services.
Testimonials and photographs
I love sharing kind words from couples and photographs from the weddings I have been privileged to be part of.
I will only publish a testimonial, photograph or other identifiable content relating to you with your permission.
Where I publish testimonials, I will normally use your initials rather than your full name. I will not assume that permission to use a testimonial also gives me permission to use photographs, or vice versa.
If you change your mind about allowing me to use a testimonial or photograph in the future, please contact me and I will consider your request to remove it from my website or future promotional use.
Who do I share your information with?
I use trusted third-party services to help me run my business, including:
Squarespace, which hosts my website and processes information submitted through my website forms;
Google, whose services I use for email, document and spreadsheet storage and website analytics;
my newsletter provider, which stores subscriber information and sends my newsletters; and
payment or other business service providers where necessary to provide my services or manage my business.
These providers may process personal information on my behalf and are expected to handle it securely and in accordance with applicable data protection requirements.
If, during the planning of your ceremony, you ask me to work with another person or supplier and it is necessary to share relevant information with them, I will only do so with your knowledge and permission.
How is your information stored?
I take reasonable steps to protect the personal information I hold from unauthorised access, loss, misuse or disclosure.
Information submitted through the forms on my website is stored using Google Drive. I also use appropriate password protection and security measures for the systems and accounts I use to manage my business.
Some of the third-party services I use may process or store information outside the UK. Where this happens, appropriate safeguards will be used in accordance with applicable data protection law.
Website analytics and cookies
My website uses Google Analytics to help me understand how visitors use my website, such as which pages are visited and how people find my site. This helps me understand what is useful to visitors and improve my website and services.
Google Analytics uses cookies and similar technologies to collect information about website usage. Where required, I will ask for your consent before using non-essential analytics cookies.
You can manage your cookie preferences through the cookie settings provided on my website.
Google may process information collected through Analytics in accordance with its own privacy policies and terms.
How long will I keep your information?
I will not keep your personal information for longer than is reasonably necessary for the purpose for which it was collected, unless I am required to keep it for longer by law.
If you make an enquiry but do not go on to book me, I will normally delete your information after a reasonable period once there is no longer a need to retain it.
If you become a client, I will retain relevant information for as long as necessary to provide my services and to meet my legal, accounting and business record-keeping obligations.
Newsletter subscriber information will be retained while you remain subscribed. If you unsubscribe, I will remove you from my active mailing list, although I may retain limited information where necessary to record that you have opted out.
Information relating to testimonials and photographs will be retained for as long as I have your permission to use it, unless you ask me to remove it.
Your rights
Under UK data protection law, you have rights in relation to the personal information I hold about you. Depending on the circumstances, these include the right to:
ask to see the personal information I hold about you;
ask me to correct information that is inaccurate or incomplete;
ask me to delete your personal information in certain circumstances;
ask me to restrict how I use your information in certain circumstances;
object to certain ways in which I use your information; and
withdraw consent where I am relying on your consent to process your information.
If you have given permission for me to use a testimonial or photograph, you can contact me if you would like to withdraw that permission.
If you have any questions about how I use your personal information, or would like to exercise any of your rights, please contact me using the details below.
You also have the right to complain to the Information Commissioner’s Office (ICO) if you are unhappy with how I have handled your personal information.
Links to other websites
My website may contain links to other websites, including wedding venues, suppliers and social media platforms. Once you leave my website, this Privacy Policy no longer applies. I recommend checking the privacy policy of any website you visit.
Changes to this Privacy Policy
I may update this Privacy Policy from time to time to reflect changes to my business, the services I use or data protection requirements. The latest version will always be available on this page.
Contact me
If you have any questions about this Privacy Policy or how I handle your personal information, please contact me:
Sarah Whitworth
Email: hello@sarahwhitworthcelebrant.com